Job Details for Administrative Assistant (Interpreters Unit)
| Court Name/Organization: | New York Southern District Court |
| Overview of the Position: | Come join one of the most active and influential federal courts in the United States. The U.S. District Court, Southern District of New York is looking for a Administrative Assistant (Interpreters Unit). This position is reports to the Clerk’s Office in the Manhattan 500 Pearl Street location. The incumbent, working under the direction of the Chief Interpreter, provides clerical and administrative support to the Interpreters Unit. These duties include communicating with contract interpreters, attorneys, and court personnel: responding to inquiries, providing information, documents, and instructions in-person, over the telephone, and by e-mail; receiving and following up on interpreter requests and cancellations by telephone and e-mail; receiving and distributing office mail. The incumbent will be responsible for the processing of contract interpreter payments. Please view the full announcement for in depth details and requirements. |
| Location: | New York, NY |
| Opening and Closing Dates: | 10/07/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 23 |
| Salary: | $46,066 - $74,866 |
| Link to Court Careers Information: | https://www.nysd.uscourts.gov/about/employment-positions |
| Announcement Number: | 24-15 |
| Link to Job Announcement | |
Position Description
The incumbent, working under the direction of the Chief Interpreter, provides clerical and administrative support to the Interpreters Unit. These duties include communicating with contract interpreters, attorneys, and court personnel: responding to inquiries, providing information, documents, and instructions in-person, over the telephone, and by e-mail; receiving and following up on interpreter requests and cancellations by telephone and e-mail; receiving and distributing office mail. The incumbent will be responsible for the processing of contract interpreter payments. These duties include: determining and requesting funds to be allocated for contract interpreters, creating and maintaining corresponding spreadsheets; reviewing claim forms for accuracy; preparing and submitting payment requests through the Court’s electronic payment system; tracking payment status with Microsoft Excel; responding to and following up on payment inquiries by phone, e-mail or in person; verifying case information and calculating travel costs; and sending forms and documents by e-mail to contract interpreters; reviewing and submitting the clearance forms required to go to detention centers. The incumbent will also arrange FBI background checks for contract interpreters and assist with other statistical or clerical work as needed, including, but not limited to, typing, filing, database entry, ordering of supplies, maintaining inventory records of interpreting equipment, assisting contract interpreters in the proper use of equipment and performing other duties as assigned. This position is eligible for promotion to the CL-24 after 1 year without further competition, subject to an exemplary annual performance review and evaluation. The duty hours for this position are from 8:30 a.m. to 5 p.m.. This position may qualify for telework.
Qualification
Minimum requirements include high school diploma or equivalent and two years of general experience. Applicants must be able to multitask, prioritize, pay exceptional attention to detail and have organizational skills to ensure that the workflow runs smoothly. Possess proficient mathematical skills to review calculations on vouchers and must be computer literate. Excellent customer service skills are required along with the ability to communicate effectively, both orally and in writing. Applicants must be able to type at least 50 words per minute*Specialized work experience attained in other governmental and private sector positions may be creditable, but that experience must be evaluated to determine whether the level of experience is equivalent to work at the specified CL. All internal applicants requesting review of work experience outside the federal judiciary as part of the qualification process, please contact Human Resources. * Internal applicants who are permanent employees must be in their current position for one year to apply.
General Experience
Progressively responsible clerical, office, or other work which indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position.
Educational Substitution: College education may be substituted for general experience.
Preferred Qualifications: A college degree, high proficiency in Microsoft Excel, and Acrobat Adobe; knowledge of legal terminology are all highly desirable qualifications.
Preferred Knowledge, Skills and Abilities: Court Operations: Knowledge of or the ability to learn court operations, functions, and organizational structure. Basic understanding of court documents. Ability to use the court automated case management system in order to obtain or research information needed to perform duties.
Information Technology and Automation: Knowledge and skill in the use of automated equipment including MS Outlook, Word and Excel applications. The applicant is expected to use multiple web-based applications and maintain judiciary privacy and security requirements.
Judgment and Ethics: Ability to consistently demonstrate sound ethics and judgment, maintain court confidentiality and security requirements, and comply with the Code of Conduct for Judicial Employees.
Benefits
- Paid Annual & Sick Leave
- 11 Paid Holidays
- Employer subsidized Health Insurance
- Group Life Insurance
- Supplemental Vision/Dental Insurance
- Retirement Benefits Plan(FERS)
- Thrift Savings Plan (TSP)
- Flexible Spending Accounts
- Transit Subsidy Program(pursuant to eligibility requirements)
- Onsite fitness center
- Pre-tax benefit programs
- Employee assistance program (EAP)
Miscellaneous
Conditions of Employment:
Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. In order to be compensated with appropriated funds for a position within the continental United States, applicants must be:
- U.S. citizen
- Lawful permanent resident (i.e., green card holder) who is seeking citizenship as outlined in 8 U.S.C. §1324b(a)(3)(B)
Note: Some noncitizen applicants who are permanent residents may not yet be eligible to apply for citizenship at the time they begin. Such individuals may still lawfully be employed if they provide an affidavit indicating that they intend to apply for citizenship when they become eligible to do so.
Employees of the U.S. District Court are not included in the government’s Civil Service classification and are at-will employees.
All employees, interns and volunteers are required to adhere to the Code of Conduct for Judicial Employees available for public review on the USCourts.gov website.
The successful candidate for this position is subject to a background check. This position is subject to mandatory electronic funds transfer for payment of net pay.
*All internal applicants will receive an email confirming receipt of their application. If confirmation is not received within two days after the vacancy closes, please contact Human Resources.
The Southern District of New York values diversity and is committed to inclusion in the workplace. We encourage applications from all qualified individuals and seek a diverse pool of applicants.
How To Apply
To be considered for this position, please submit your resume detailing your education and work experience, a cover letter and an AO78 Application for Federal Employment. The Application for Federal Employment (AO78) can be downloaded from https://www.uscourts.gov/sites/default/files/ao078.pdf. The cover letter must indicate the position for which you are applying, including the vacancy number, and identify how your education and/or experience relate to the duties and responsibilities of the position.
Only applications submitted via email will be accepted. It is preferred for the applications to be submitted in a single PDF document, and for candidates to include the vacancy number and position title in the subject field of the email containing the application. Applications submitted as zip files, cloud files and/or links will not be accepted. Applications that do not conform to the above procedures will not be considered. Only candidates selected for the testing process will be contacted. Please submit your application to: [email protected]
The federal Judiciary is an Equal Employment Opportunity employer.