Job Details for Case Administrator
| Court Name/Organization: | Florida Southern Bankruptcy Court |
| Location: | Miami, FL |
| Opening and Closing Dates: | 11/18/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 24 - CL 25 |
| Salary: | $48,678 - $83,038 |
| Link to Court Careers Information: | https://www.flsb.uscourts.gov/employment |
| Announcement Number: | 2025-01 |
| Link to Job Announcement | |
Position Description
The Case Administrator manages the progression of bankruptcy cases in a Case Management/Electronic Case Filing (CM/ECF) environment by maintaining the official electronic case records, monitoring the completion of the required procedural steps, and performing the necessary noticing, administrative, and clerical tasks. The promotional opportunity requires serving as a relief courtroom deputy responsible for scheduling and attending hearings, recording court appearances and rulings, operating court equipment, and acting as the liaison between the Clerk’s Office, the Bar, and the Judge.
Duties include, but are not limited to, the following:
- Provide customer service to all internal and external stakeholders.
- Create, maintain, and manage the official case record.
- Review, research, and ensure the accuracy, timeliness, and quality of data entered into the Case Management/Electronic Case Filing (CM/ECF) database and prepare, analyze, and ensure the accuracy of various case management reports.
- Review documents for completeness and conformity with filing and rule requirements. Take appropriate action to ensure case progression.
- Process payments according to internal procedures, such as issue receipts, process mail, and complete related case management actions.
- Enter and/or quality control documents and entries from case opening to closure, and all activity throughout case progression.
- Prepare and update claims registers and docket e-orders.
- Work with Chambers, Team Leaders, and Managers to resolve case management issues.
- Relief courtroom deputy duties, such as: Schedule and attend hearings, trials, and settlement conferences; operate courtroom audio/video recording equipment; record court appearances and rulings; monitor the filing of pertinent documents and responses; keep the judge informed of case progress; manage exhibits; assist with witnesses and maintain courtroom decorum.
Qualification
A high school diploma or equivalent is required. To qualify for the CL 24, you must possess at least three years of general clerical experience or administrative experience related to processing legal documents and one year of specialized experience in a progressively responsible clerical or administrative position that provided knowledge of legal procedures and/or legal pleadings such as found in law, insurance, or banking, and one year of specialized experience. For placement above the minimum, at least two years of specialized experience is required. For CL 25, at least two years of specialized experience in a progressively responsible administrative, case management, and/or database role, preferably in the legal field. Dependability, with a commitment to regular attendance and punctuality, is required.
Court Preferred
- Previous court case management experience
- Knowledge of bankruptcy rules and procedures
- Adaptable, accountable, possess good judgment, initiative, high ethical standards, and a positive work attitude
- Strong organizational, analytical, and customer service skills, and attention to detail
- Multitask and consistently meet deadlines and goals
- Proficiency with computers, including the ability to learn the court’s software programs, change between various open software programs, and work with electronic files and folders
- Proficiency of Microsoft Office applications and the ability to grasp changing technology
- Maintain confidentiality of court records
Benefits
- 11 paid holidays per year
- Paid annual and sick leave
- Subsidized medical coverage with pre-tax employee premiums
- Dental, vision, group life insurance and long-term care options
- Flexible Benefits Program (pre-tax flexible spending for health care, dependent care, and commuter/parking costs)
- Participation in the Thrift Savings Plan (similar to 401K plan, with employer matching up to 5%)
- Federal Employees Retirement System
- Telework is available after the initial training period per local policy
- Nationwide leave-sharing program.
How To Apply
Qualified applicants must submit a single PDF document to [email protected]. Please note that applications not submitted as a single PDF or incomplete will not be considered. The subject should read “Case Administrator #2025-05.”
- Cover Letter (please indicate the preferred location)
- Resume
- Federal Judicial Branch Application for Employment (AO78). An incomplete AO78 application package may not be accepted.
Only the best-qualified candidates will be invited for an interview. Due to the number of applications expected, receipt of an application will not be acknowledged.
The federal Judiciary is an Equal Employment Opportunity employer.