Job Details for Courtroom Deputy Clerk
| Court Name/Organization: | Oregon District Court |
| Overview of the Position: | The Clerk’s Office of the U.S. District Court for the District of Oregon is now accepting applications for the position of Courtroom Deputy Clerk in the Portland Division. As a member of the case management team, the Courtroom Deputy Clerk functions in an administrative capacity managing cases for judges and providing courtroom services. |
| Location: | Portland, OR |
| Opening and Closing Dates: | 12/06/2024 - 01/10/2025 |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 26 - CL 27 |
| Salary: | $56,828 - $101,477 |
| Link to Court Careers Information: | https://ord.uscourts.gov/index.php/court-info/careers |
| Announcement Number: | ORD-24-10 |
| Link to Job Announcement | |
Position Description
Representative Duties
Responsibilities of this position may include but are not limited to the following:
- Attends court proceedings. Assists with the orderly flow of proceedings, including but not limited to setting up the courtroom, ensuring the presence of all necessary participants, managing exhibits, operating electronic recording equipment, and preparing logs of recordings. Takes notes of proceedings and rulings and prepares minute entries in CM/ECF.
- Drafts judgments for the judge's approval.
- Conducts training sessions for litigants and counsel in the use of courtroom technology and initiates and tests the Court's digital evidence presentation system.
- Keeps judges and chambers staff informed of case progress. Schedules court reporters and interpreters and informs the jury clerk of upcoming trial status and juror needs.
- Reviews cases and reports for necessary action. Assists in the accurate, statistical reporting requirements of the Administrative Office. Ensures all automated entries are appropriately linked for proper case management.
- Acts as a liaison with the Clerk’s Office, the bar, the public, judges, and other governmental agencies to ensure that cases proceed smoothly and efficiently.
- Assists the judge and parties in jury selection and completes juror records and attendance reports. Maintains contact with counsel during jury deliberations, acts as sworn bailiff for trials, and maintains accurate and organized exhibits for all court proceedings.
- Manages cases for judges by calendaring and regulating case movement; monitors the filing of documents and responses to judicial orders; and sets hearings, trials, and conferences.
- Serves as a primary source of information regarding court proceedings, schedules, and court procedures for the assigned judge.
- Performs data quality control of all documents and proceedings on the docket and assists in case management by ensuring that all automated entries are appropriately linked for proper case management.
- Performs case administration duties, including docketing orders, pleadings, judgments, and minutes, opening cases upon receipt of initiating documents, processing and distributing criminal complaints, arrest warrants, and search and seizure warrants, randomly assigning case numbers and case assignments to judges, closing cases upon receipt of terminating documents, such as judgments, mandates and closing orders.
Qualification
Minimum Qualifications
To be eligible for appointment at CL 26, a candidate must possess a minimum of one year of specialized experience. To be eligible for appointment at CL 27, a candidate must possess two years of specialized experience.
Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Desired Qualifications
Two or more years of courtroom experience at a state or federal court; experience in the federal judicial system and/or with electronic case filing system (CM/ECF), and knowledge of legal terminology, processes, and courtroom procedures.
Candidates must also demonstrate:
- A consistent past employment record
- Experience in dealing with routine and complex assignments
- Excellent typing and proofreading skills
- A demonstrated ability to think through, analyze, and interpret written communications
- Ability to prioritize tasks and work assignments
- Superior oral and written communication skills
- Strong interpersonal skills
- A professional demeanor and appearance appropriate for a law or professional office environment
Benefits
View employee benefits on our website.
Miscellaneous
Learn more about the U.S. District Court for the District of Oregon
Conditions of Employment
Applicants must be U.S. citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B).
- False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- All information is subject to verification and background investigation.
- An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered "provisional hires" pending the successful completion of the FBI background check.
- Employees of the United States Courts serve under “Excepted Appointments” and are considered “at will” employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply.
- Duty station assignments are at the sole discretion of the appointing officer.
- Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.)
- The Court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice.
- In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
We value diversity and are committed to equity and inclusion in our workplace. The District of Oregon encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion, socio-economic circumstance, and any other status or characteristic protected under applicable federal law
How To Apply
To apply, submit the following:
- Federal Judicial Branch Application for Employment (AO 78)
- Letter of interest
- Chronological resume
- A list of three professional references
Send electronically to [email protected] in pdf form. Electronic submissions should be combined into one pdf document. These items should arrive at the court no later than 4:30 p.m. on Friday, Jan. 12, 2025. Application forms are available on the court's website in fillable format. Please type or print all information and sign and date forms where indicated. Incomplete packets and those submitted after the deadline date will not be considered. Verification of employment, education, and reference checks will be made prior to any offer of employment.
The court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
The federal Judiciary is an Equal Employment Opportunity employer.